Human Resource Onboarding Coordinator

Make a bigger difference


The Onboarding Coordinator (OC) aids with and facilitates human resources processes for all provisional hires (DSP, RN, Licensed Professionals). The duties associated with this position include but, are not limited to, providing administrative support to the talent acquisition team overseeing the provisional hiring processes in Human Resources, utilizing the application tracking system (Dayforce) and other databases, as well as, maintaining and tracking clearances. The OC works with the Talent Acquisition Partners and is mainly responsible for managing and enhancing the candidate experience throughout the onboarding process.

KEY ESSENTIAL FUNCTIONS:
• Relationship Management
◦ Manages the candidate experience ensuring positive outcomes throughout the onboarding process.
◦ Works closely with the TA team to communicate status updates, issues, etc. to TA team to ensure a smooth and timely on boarding process
• Onboarding
◦ Managing candidates through the provisional pre-boarding, training, and background process, ensuring timely and accurate completion of training and new hire paperwork
◦ Meet one-on-one with provisional hires via Zoom to discuss missing onboarding paperwork/clearances
◦ Interfaces with internal resources and outside vendors regarding pre-employment requirements, including all regulatory background checks (OMH, OCFS, OPWDD, SCR, Justice Center, etc.) and training sessions/technical issues.
◦ Conducts and monitors progress of candidate background checks and follow-up with candidates and HR team as needed; Schedules candidates for fingerprint appointments
◦ Performs original source verification of licenses, certifications and degrees; completes I-9 verifications
◦ Assemble new hire files for review and submission
• Correspondence
◦ Updates candidate tracking spreadsheet for all
◦ Prepares offer letters and candidate communications
◦ Submits new hire in Dayforce to Payroll and Budget departments for processing
• Data Entry
◦ Maintains Applicant Tracking System (Dayforce) and other Human Resource Information Systems

CORE COMPETENCIES:
◦ Ability to handle sensitive information with the highest degree of confidentiality
◦ Excellent verbal and written communication skills
◦ Excellent interpersonal and customer service skills
◦ Excellent organizational skills and attention to details
◦ Working understanding of human resources principles, practices and procedures
◦ Excellent time management skills with proven ability to meet deadlines
◦ Ability to function well in high-pace and at times stressful environment due to changing priorities

EDUCATIONAL / TRAINING REQUIRED:
• HR Diploma or equivalent required; Bachelor's degree in human resources or related field preferred
• A minimum of two (2) years administrative experience
• SHRM-CP or similar certification a plus

COMPUTER SKILLS REQUIRED:
• Proficiency using Microsoft Office suite (Outlook, Word, Excel, and PowerPoint)
• Experience using Application Tracking Systems (ATS), such as Dayforce, Taleo, iCims, etc.
• Ability and willingness to learn new systems and application software

WORK ENVIRONMENT / PHYSICAL EFFORT:
• Manual dexterity and hand-eye coordination to work independently with files, copier/scanners and other standard office equipment
• Perform the essential function of this position, routinely required to sit for prolonged periods (85%) at a desk working on a computer, and to stand at times (15%)
• This is a hybrid position


We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.