Treat every person
with dignity
with dignity
We act with respect and caring towards our clients, colleagues, and communities.
Make A Bigger Difference
Program Assistant
For nearly 150 years, The Jewish Board has been delivering innovative, best-in-class mental and behavioral health services. We are unique in serving everyone from infants and their families, to children, teens, and adults. That adds up to countless opportunities to use your skills, training, and compassion to make a difference in the lives of over 45,000 New Yorkers each year.
APPLY NOWPOSTED
01/07/26
SALARY RANGE
$26.00 – $26.00
JOB TYPE
Program Administration [500s]
REQ
# 25914
LOCATION
463 7th Ave
New York, NY 10018, US
POSITION OVERVIEW:
The Archiving Assistant supports the organization in managing, preserving, and retrieving physical and digital records. This role ensures documents are accurately filed, securely stored, and easily accessible while following established archiving policies and data-protection standards
KEY ESSENTIAL FUNCTIONS:
• Document Management
◦ Organize, classify, and file physical and digital records according to established systems.
◦ Prepare documents for archiving, including labeling, indexing, and scanning.
◦ Maintain accurate inventories and databases of archived materials.
• Digital Archiving
◦ Scan and digitize documents using appropriate equipment and software.
◦ Upload and categorize digital files in electronic document management systems (EDMS).
◦ Assist with data migration, backup, and digital preservation tasks.
• Retrieval Support
◦ Respond to file retrieval requests from staff and departments in a timely manner.
◦ Track file movement to ensure proper chain-of-custody and record control.
◦ Refile documents after use, ensuring they are correctly stored.
• Compliance & Quality Control
◦ Ensure records management complies with organizational policies and legal regulations.
◦ Conduct regular audits to verify accuracy and completeness of archives.
◦ Identify and report damaged or deteriorating materials for preservation.
• General Support
◦ Assist with organizing archive rooms, storage areas, and digital repositories.
◦ Update logs, spreadsheets, and databases as needed.
◦ Provide administrative support to the Records or Archiving Manager.
CORE COMPETENCIES for the position include:
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Familiarity with filing systems and archiving principles.
• Basic knowledge of digital scanning and document-management software.
• Ability to handle confidential information responsibly.
• Proficiency in MS Office or similar applications.
• Good communication and teamwork skills
EDUCATIONAL/TRAINING REQUIRED:
• High School Diploma or GED Equivalent required.
EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:
• Experience in records management, library science, or administrative support (preferred but not required).
• Knowledge of data protection regulations and retention policies.
• Experience with electronic document management systems (EDMS)
COMPUTER SKILLS REQUIRED:
• Familiarity with Microsoft Office suite of products (Excel, Word, PowerPoint, etc.).
• Ability and willingness to learn new systems and application software.
VISUAL AND MANUAL DEXIERITY:
• Ability to read paper and electronic documents
• Ability to perform data entry into various computer programs as needed
WORK ENVIRONMENT/PHYSICAL EFFORT
• May involve lifting boxes of documents (typically 10–25 lbs / 5–12 kg).
• Work may be split between office, archive room, and storage environments.
By my signature, I understand and accept the responsibilities of the position for which I have accepted employment.
We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.
Your candidate journey.
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1
Review Your Application
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2
Schedule Your Interview
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3
Receive Your Offer
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4
Complete Documentation
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5
Attend New Hire Orientation
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6
Start
Who We Are
The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.
Our Values.
Our values help guide us in everything we do, from our relationships with fellow staff to the clients and communities we serve.
Strive to
be outstanding
be outstanding
We are exceptional professionals in all that we do.
Embrace each
other’s differences
other’s differences
We create a fair and inclusive environment for all.
Engage individuals and families
as our partners
as our partners
We heal our communities one person at a time through thoughtful collaboration.
We Are An Equal Opportunity Employer
We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.
We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.